Privacy statement

Last updated: November 15, 2025

1. Introduction

AIVIZIO GROUP Ltd. is committed to protecting personal data and maintaining trust and transparency.
This Privacy Statement explains why and how we collect, use, and protect personal information, and outlines your rights under applicable data protection laws.

It applies to personal data provided to us directly by individuals or indirectly by others.
In this Privacy Statement, “AIVIZIO”, “we”, or “us” refers to the AIVIZIO GROUP Ltd. network and/or one or more of its legally independent member firms that may process your personal information.
Each member firm within the AIVIZIO GROUP Ltd. network is a separate legal entity.

This Privacy Statement also applies to personal data processed by AIVIZIO GROUP Ltd., a company registered in the United Kingdom and part of the global AIVIZIO GROUP Ltd. network.

Data Controller:
AIVIZIO GROUP Ltd.
71-75 Shelton Street, Covent Garden, London, WC2H 9JQ
E-mail: info@aivizio.io

2. Purpose and Legal Basis for Processing

We process personal data for various legitimate business purposes in compliance with the UK GDPR and EU GDPR.

The legal bases for processing personal data include one or more of the following:

Legitimate Interests (Art. 6(1)(f) GDPR):
For the efficient delivery of information and services, the lawful operation of our business, client relationship management, service improvement, and business development (provided these interests are not overridden by your rights).
Contractual Necessity (Art. 6(1)(b) GDPR):
To perform our obligations under a contract with you or to take steps at your request before entering into a contract.
Legal Obligations (Art. 6(1)(c) GDPR):
Where processing is necessary to comply with a legal or regulatory obligation (e.g., financial recordkeeping, anti-money-laundering compliance).
Consent (Art. 6(1)(a) GDPR):
Where no other lawful basis applies, we may process your data based on your explicit consent, which you may withdraw at any time.

3. Sharing and Transfer of Personal Data

3.1. Within the AIVIZIO Network

We may share personal data among AIVIZIO GROUP Ltd. member firms when necessary to deliver professional services or for administrative, operational, or compliance purposes.

3.2. Third-Party Providers

We may engage carefully selected third-party service providers (data processors) who support AIVIZIO’s operations, such as:

IT infrastructure and cloud hosting providers
Data storage, analysis, and backup providers
Website management and security services

These providers process data only under our instruction, are contractually bound to maintain confidentiality and adequate security standards, and must impose the same obligations on any sub-processors they engage.

3.3. Transfers to Third Countries

If we transfer personal data outside the European Economic Area (EEA) or the United Kingdom, we will ensure appropriate safeguards, including:

Transfers to countries recognized by the European Commission or the UK Government as providing adequate protection; or
EU Standard Contractual Clauses (SCCs) or UK International Data Transfer Addendums approved for cross-border transfers.

4. Other Disclosures

We may disclose personal data in the following circumstances:

To professional advisers (e.g., legal counsel, auditors) where necessary to establish, exercise, or defend legal rights.
Where you have explicitly requested or consented to the disclosure.
To deliver requested publications, materials, or event registrations.
To regulatory authorities, law enforcement agencies, or courts, where required or permitted by applicable law.

5. Data Security

We implement appropriate technical and organizational measures to protect personal information against accidental or unlawful destruction, loss, alteration, or unauthorized access.

Access to personal information is restricted to authorized personnel who are bound by confidentiality obligations.

While we take reasonable precautions, data transmission over the Internet (including e-mail) can never be completely secure. We therefore cannot guarantee absolute protection against unauthorized access during transmission.

6. Your Rights

Depending on your jurisdiction, you may have the following rights under applicable data protection laws:

Right of Access – to obtain confirmation as to whether we process your personal data and to receive a copy.
Right to Rectification – to have inaccurate or incomplete data corrected.
Right to Erasure – to have your personal data deleted when no longer necessary, when you withdraw consent, or when processing is unlawful.
Right to Restriction of Processing – to request that processing be limited in specific circumstances.
Right to Data Portability – to receive your data in a structured, commonly used format and to transmit it to another controller.
Right to Object – to object at any time to processing based on legitimate interests or for direct marketing.
Right to Withdraw Consent – where processing is based on consent, you may withdraw it at any time without affecting the lawfulness of prior processing.

To exercise your rights, please get in touch with us at: info@aivizio.io

7. Supervisory Authorities

If you believe that the processing of your personal data violates applicable data protection laws, you have the right to complain to:

For EU/EEA residents:
The data protection authority in your country of residence or work.
For UK residents:
Information Commissioner’s Office (ICO)
Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF, UK
https://ico.org.uk

8. Updates to This Privacy Statement

We reserve the right to revise this Privacy Statement from time to time to reflect changes in law, technology, or business practices.
The latest version will always be available on our website.
You can determine when this statement was last updated by checking the “Last updated” date above.

9. Cookies

Information about the types of cookies we use, their purpose, and how you can manage your cookie preferences is available in our separate Cookie Policy.